Click on a report title for instructions on how to run the report:
Use the Individuals with Comp(s) Tied to Open Objective(s) report to identify who within defined hierarchical criteria has identified a specific competency as a learning need. If you search for multiple competencies (up to five) at the same time, the report will return ALL individuals who have identified ANY of the competencies as a training need.
Use the OAC Caseworker Core Compliance report to identify who has met caseworker core training requirements in accordance to the Ohio Administrative Code (OAC 5101:2-33-55). The report only captures individuals identified in E-Track as OAC Caseworkers and with an OAC Training Effective Date of 10/01/2009 or later. If OAC Training Effective Dates or Hire Dates are incorrect in E-Track, the report will not be accurate. Use the E-Track Add/Edit Person Form to submit corrections.
Use the OAC Caseworker Ongoing Compliance report to determine who has met their ongoing training requirement in accordance to the Ohio Administrative Code (OAC 5101:2-33-55), as well as the number of days remaining in their current training cycle. Only OAC Caseworkers whose OAC Training Effective Date is more than a year ago OR whose hire date is more recent than their OAC Training Effective Date will appear on this report. Use the E-Track Add/Edit Person Form to submit corrections.
Use the OAC Supervisor Core Compliance report to identify who has met supervisor core training requirements in accordance to the Ohio Administrative Code (OAC 5101:2-33-56). The report only captures individuals identified in E-Track as OAC Supervisors and with an OAC Training Effective Date of 10/01/2009 or later. If OAC Training Effective Dates or Hire Dates are incorrect in E-Track, the report will not be accurate. Use the E-Track Add/Edit Person Form to submit corrections.
Use the OAC Supervisor Ongoing Compliance report to determine who has met their ongoing training requirement in accordance to the Ohio Administrative Code (OAC 5101:2-33-56), as well as the number of days remaining in their current training cycle. Use the E-Track Add/Edit Person Form to submit corrections.
Use the Rank-Ordered Competencies in IDP Objectives report to identify, within defined hierarchical criteria, which competencies have been identified as training needs. Use the Primary Sort Option of By Frequency to inform scheduling decisions.
The Session Catalog Report displays Session information, including the session title, session dates and times, the session location, the assigned facilitator (and bio if the facilitator has submitted one) and the registration deadline. The report also displays Learning information, including the learning local code, title, and overview statement (including approved licensure and the competencies addressed). Although the report has many uses, these instructions guide you through the steps RTCs can use to generate the information for quarterly calendars.
The Sessions Delivered Report provides details about the closed sessions that meet your report criteria, including the Responsible Organization, the learning local code and session title, faciltator(s), the session start date, OCWTP hours, revenue code, and attendee counts (total number of attendees, reservations, completions, cancellations, no-shows, and incompletes).
The Session Survey Results report provides survey results for a specific session. The report displays learning and session information, survey questions and rating scales, and participants' scores and comments.
The Specified Completion Status Report can be exported as a sortable Excel document. It captures all individuals with any "other-than-enrolled" status (Cancelled, Complete, Complete-No Evaluation, Incomplete, In Progress, No-Show, UPP Waived, Waived, or Required). Use this report to identify and support individuals with a specific status. For example, a person with multiple statuses of Complete-No Evaluation may need technical support regarding logging into E-Track and finishing the survey submission process.
Use the Staff Hire/OAC/IDP Dates report to easily see profile information, including hire date, person type, OAC training effective date, and active IDP titles/due dates. This is an excellent tool for reviewing and updating county staff records.
The Summary Survey Results report shows basic session information, then displays the number of session attendees and the number of survey responses, followed by the highest possible score/the earned score for each section of the survey. Run this report to find survey results within a particular date range for a specific learning, or survey results for an individual trainer - either for a specific learning or across the range of learnings he/she trains.
The TPR Export report is the starting point for producing monthly trainer payment requests.
Learning & Curriculum
Use the Learning Completion Detail by Hierarchy to see who within an identified hierarchical level has earned complete status for a particular learning or a series of learnings within a designated period of time - for example, who in your region completed Caseworker Core Module 1 in 2017. (This report is always sorted first by Learning.)
Learning Exception Request Detail
DO NOT USE - The OCWTP does not currently use learning exception functionality.
The Learning Not Completed Detail by Hierarchy for Administrator report may be used to see who within a defined hierarchy still has enrolled status for historical sessions, who is enrolled or wait-listed for future sessions, or who has "required" training on his/her to-do list. (Required indicates either the individual has identified the Learning as an objective on his/her individual development plan (IDP) or has requested a session of the Learning be scheduled in his/her region.)
Use the Master Training Schedule report to find sessions that are currently scheduled within a specific county or region and date range.
Non-Completed Learning by Hierarchy
Use the Non-Completed Learning by Hierarchy report to identify individuals within a defined hierarchy who have never completed a specific learning.
Uses for the Survey Results by Facilitator report:
- See all survey results, separated by facilitator, for all facilitators who trained a specific learning within a particular date range.
- See survey results for an individual facilitator for all sessions of a specific learning - can be for a defined date range and/or a specific region or county.
- Use only the GenericStaff/CG survey local code, a facilitator's login ID, and a date range to see all survey results for all non-standardized learnings for that facilitator.
The Survey Results by Learning report can show you:
- Survey results either for a single facilitator or for comparison of all facilitators who have trained a specific learning.
- Survey results for a specific learning in a specific region or county.
Use the Survey Results by Session report to see survey results for External Web-Based (DL1) and Online TEDS (DL2):
- DL1 - Self-directed learnings that have been created by outside entities (i.e. The National Indian Child Welfare Association, The Autism Certification Center, etc.) and vetted/approved by the Ohio Child Welfare Training Program (OCWTP).
- DL2 - Self-directed learnings that have been created/developed by the OCWTP.
- DL3 - Virtual classroom learnings that are offered as live online sessions via Go To Training. Because DL3s are instructor-led and not self-directed, you cannot run the Survey Results by Session report for DL3 sessions. You must use either the Survey Results by Facilitator or the Survey Results by Learning report to see survey responses for DL3 sessions.
- DL4 - Blended learnings - a combination of self-directed and instructor-led (either virtual or in-person) training. Because DL4s are not entirely online/virtual, you cannot run the Survey Results by Session report for DL4 sessions. You must use either the Survey Results by Facilitator or the Survey Results by Learning report to see survey responses for DL4 sessions.